Itineraries | Country info | Program Info | Contact

Terms and Conditions

Reservations and Payments: Phone reservations will be held for 10 days, during which a deposit of 30% of the total tour price is required. Payment of a deposit is deemed to be acceptance by the buyer/traveler and his/her agent of all terms and conditions of the african Conservancy's travel program. All payments must be paid by check. The remainder of the total quoted tour price is due 60 days before the departure date. If your reservation is made within 60 days of departure, the entire cost of the trip must be paid within 10 days of booking.

Cancellations and Refunds: 30% non-refundable deposit is required to confirm booking. Once confirmed, all booking are automatically subjected to the following forfeit fees: less than 45 days, 100% of tour cost; 60-45 days, 75% of tour cost; 60 to 90 days, 50% of tour cost 90 to 120 days, 35% of tour cost; 180 days and prior, 30% of tour cost. No refunds fare given for any accommodation, tour, game viewing or other booked activities, and/or cutting short the booked activity for any reason.

Insurance: We strongly recommend you protect yourself with a short-term travelers insurance policy to cover baggage loss, accident, medical emergencies, and trip cancellation. Traveler's insurance information will be included in your package for your convenience but does not constitute an endorsement.

International Air Transportation: Flights to Africa are not included in the tour price. The African Conservancy will advise you as to the best port of entries based on your itinerary. Upon receiving your deposit, if you desire, the African Conservancy will also endeavor to arrange the best air-fare available in the category you request. The airline tickets issued by the airlines concerned shall constitute the sol contract between these airlines and the passenger and/or tour members of any of these tours. Should you cancel your trip or change air reservations before or after departure, cancellation penalties may apply.

Itinerary: The African Conservancy, its Operators and its Agents are responsible for the tour itinerary and reserve the right to change such itinerary to insure the safety and comfort of all travelers, and the timeliness of the tour.

Africa Transportation: All transportation in Africa is included in the tour price and is the responsibility of the African Conservancy, its Operators and Agents. We reserve the right to make any mode of transport changes necessary to ensure the safety and comfort of travelers

Africa Accommodations: All quoted tour prices include accommodations based on double occupancy. There is a supplemental fee for single occupancy. The African Conservancy reserves the right to change accommodations as necessary to ensure the safety and timeliness of the tour.

Meals and Beverages: All meals, snacks, and soft drinks, coffee, tea and drinkable water are included in the tour price. Alcoholic beverages are included in most camps, but not in all camps. If you have special dietary needs, we must be advised in writing 30 days prior to departure. We will do our best to accommodate you but cannot guarantee special dietary requirements will be met at all camps/lodges.

Laundry: Laundry is available in all camps and included in the tour price at some of the camps but not all.

Not Included in Tour Prices:Costs of obtaining passports or visas; personal expenses such as alcoholic beverages, laundry and souvenirs; gratuities to your safari escort, camp staff, driver-guides; excess baggage fees; communication charges; any international airfares and airport departure taxes unless specifically noted in your itinerary; and insurance of any kind.

Gratuities, Taxes and Entrance Fees:All hospitality and ground transportation taxes are included in the tour price, as well as entrance fees to places of interest and to all wildlife reserves on the itinerary. Tips to driver-guides and escorts are not included and are at your discretion. Tips to camp staff are usually collected by the managing staff and equitably distributed.

Baggage: Because African Conservancy tours are mainly conducted by private chartered aircraft, baggage shouldn't exceed 25 lbs / person. See our "What To Bring" sheet for packing recommendations. All baggage is at the tour member's risk while on tour. We highly recommend baggage insurance (see above).

Exclusions: To ensure the smooth operation of the tour, the African Conservancy recommends that all travelers be in good health, and reserves the right to exclude passengers who are physically or mentally unfit for long trips. Children must be 15 or older.

Risks:The African Conservancy draws your attention to the fact that there are certain inherent risks involved in adventure travel, and the client accepts them at his/her own risk.

Limitations of Liability: The African Conservancy, its Directors, Trustees, Agents and Employees give notice that they act only as agent for the owners, contractors and suppliers providing means of transportation and/or all related travel services and assumes no responsibility whatsoever for injury, personal illness, loss or damage to person or property in connection with any service resulting from: act of God, detention; annoyance; delays; expenses arising from quarantine; strikes; thefts; pilferage; force-majeure; failure of any means of conveyance to arrive or depart as scheduled; civil disturbances; terrorism; government restrictions or regulations; and discrepancies or changes in hotel services in which it has no control.

Acceptance of Terms:The payment of the required deposit or any partial or full payment for a reservation on a tour constitutes consent to all the terms and conditions hereby stated, as well as all general conditions and information included in African Conservancy travel literature.